Invoices/Bills

The Enter Bills is used to do just that when you receive an invoice from a Vendor. If you had previously entered a Purchase Order, this can also be attached to the Bill.

To use the Enter Bills you will need to navigate to Accounting-Bills/Invoices-Enter Bills.

Once the Bill form opens you select the Vendor (you can use the dropdown or type in the vendor name).  If the Vendor is not on your list, once your type in the name and navigate to the any other part of the form you will be asked to add the vendor.

If there is a Purchase order for the vendor you can attached it to the Bill.

When entering the information in the Bill form:

1. Date is the date on the Invoice

2. Bill Due date is when the Bill is due to be paid

3. Posting Date is the date that the Bill is posted to your Financials (General Journal)

4. Amount due is the total amount on the Invoice

5. A/P Account is the Accounts Payable account you would like to use for the Bill.  The system will put in the default that you can change if you use more then one.

6.Terms is the Invoice due in i.e. 15 days, 30 days, etc.

7. Invoice No. is the invoice number on the invoice

8. Memo is what is posted on the Cheque Stub

9. Account is the Expense Account

10. Amount is the total amount on the Invoice

11. Tax Code i.e. HST, PST, Etc. calculates the tax for the bill if the Corporation is Commercial or mix

12. Tax Amount is the tax calculated

13. Memo is what's posted to the General Journal particulars

14. PO # is the purchase order that was selected

15. Reverse Remaining Accrual is where you indicate if the full PO amount needs to be reversed.  If there is more then one bill then you would uncheck this and leave the PO accruing.  This is so you can attach the PO to the next Bill i.e. invoiced for material cost then invoiced for labor costs.