Accounting - View Purchase Order & Status Definitions

Navigation: Accounting > Purchase Orders > View Purchase Orders
Purpose: Understanding Purchase Orders and their status'

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On this Form you can:

• Click New to create a new PO
• Click Edit to view the highlighted PO
• Click Void to void the highlighted PO
  • Ensure you select the correct VOID date
• Print allows you to print the form
• Report allows you to create a report
  • select From and To dates
  • select the Status(es)
  • sort by Vendor or PO#

NOTE: You can use Grid Filter and Sort function on this form

• Open - The purchase order is fully open for editing.  Open purchase orders can’t be emailed to vendors.
• Void - The purchase order is disabled/deleted.  It cannot be edited.  Any accruals are automatically reversed.
• Approved - The purchase order is done editing and is locked.  No changes can be made to the purchase order besides Voiding, Completing and Emailing.
• Completed - Accrues the amount of the purchase order, and makes the PO available to be linked to a bill.
• Closed - The full amount of the accrual of the PO has been reversed.  This is primarily done by linked a bill to the purchase order for at least the full amount of the PO.

NOTE:  You can view all Purchase Orders awaiting approval for all Corporations by viewing the report found in System > Reports